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Data Room Technologies for a Variety of Business Areas

Data room technologies allow diverse business areas to securely share documents during due diligence, M&A, partnering, asset sales and fundraising. Investment bankers and private equity managers as well as accounting and legal firms often utilize these tools.

Modern data rooms are cloud based and offer security that is enterprise-grade even when accessed via tablets, computers or smartphone. They also let users determine who has access to what files and for how long. They can also include custom watermarks with the logo of a brand or company’s colors, as well as conditions of use that all users have to be able to agree to before downloading documents or printing them.

The most popular data room vendors have a range features for the customization of the appearance and feel of virtual data rooms, including drag-and-drop functionality. They can also include indexing for simple navigation of documents and full-text search. They can also be used to keep track of the documents that are most viewed and provide analysis reports to management.

Some of the most popular providers of online data rooms are iDeals, Citrix and Datasite. They all have a good reputation for security and offer several layers of security. For instance, iDeals offers multi-factor authentication and granular access rights. Citrix includes a security feature for users. impersonation feature and Datasite lets you limit access based on IP address.

Other common features found in various data room platforms include an integrated interface for mobile and desktop computers and a simple search engine, and advanced collaboration tools. These tools help teams collaborate more effectively regardless of location or device. Users can also make use of the functions of tagging and annotating to quickly locate and share important documents. They can also take advantage of the redaction capabilities that many modern data rooms offer, which black out portions of files so that personally-identifiable information stays private.